INTRODUCTION

This privacy notice applies to personal data processed by “Hydor AS” or “Company””) including e.g., any information provided when you exchange emails with Hydor or other storage of data.

 

WHO IS RESPONSIBLE: CONTACT DETAILS

Hydor is not intending to be the “controller” as defined in the applicable General Data Protection Regulation (“GDPR”) with respect to the processing of personal data undertaken on behalf of any individual or legal entity. Hydor AS is committed to ensure compliance with all applicable laws relating to data privacy. If you have any questions or requests related to the processing of personal data, please contact us.

 

PURPOSE OF PROCESSING - WHAT DATA ARE USED FOR

We only process personal data as necessary for the administration of the relationship for insurance agency services. Specifically, this may involve processing personal data such as name, address, telephone number and other contact information, nationality, company headquarters, position and role, employer, account number, customer history, information about meetings, communication and correspondence, insurance placements, market communication, newsletters, logins and activity on website and information required for audit purposes. In some case we will have to conduct due diligence reviews, and data from such reviews will be processed. In general, the Company does not process special categories (sensitive) personal data.

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THE USE OF COOKIES

We use cookies on the website, and we may receive information about you or your organisation from the use of cookies when you access our website. The Company may use cookies for the purposes of facilitating basic website functionality, enhancing the user experience, or supporting the IP address, google analytics, operating system and the browser used. This information does generally not include data that allows for individual identification of the information to a specific user.

 

LEGAL BASIS

Personal data may be processed where the processing is necessary for the performance of services and contract in order to take steps prior, when entering into a contract and providing insurance services requested. Legal basis for the processing may also be Hydor AS legal or regulatory requirement to 

process the data or where it is required to protect a person’s vital interests or where such processing is necessary for the performance of a task carried out in the public interest.

 

PERSONAL DATA RELATING TO OTHER INDIVIDUALS

We might receive personal data relating to third parties related to insurance services provided by Hydor AS. Before processing any personal data on third parties, you must ensure that your organisation has provided the relevant third parties with any necessary privacy notices in connection with Hydor AS processing of their personal data.

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RECIPIENTS – TRANSFER

Hydor as will restrict access as instructed by you, but the Company may share such data with sub-suppliers, consultants, and other partners and, when specifically required, with advisers, auditors, lawyers, IT consultants and others. The Company may also transfer personal customer data abroad, including to non-EU/EEA countries whose data privacy laws do not offer the same level of protection as under the GDPR for the express reason of provision of insurance services as requested by you. The typical reasons for such transfers include the use of external data storage services or market placements. The transfer of personal data abroad will only take place if there is a legal basis for such transfer.

 

USE OF THIRD-PARTY LINKS

The Hydor AS website may include links or forms to third party websites. Clicking on those links and/or providing information in forms related to third parties may allow third parties to collect and/or share data about you. Data processed under this section are not controlled or accessible by Hydor AS and we encourage you to read the privacy notice on each third-party website you visit or access from our website.

 

FOR HOW LONG IS DATA STORED?

Personal data related to you will only be stored for as long as necessary for the purpose of the processing and will then be erased.

 

HOW IS PERSONAL DATA PROTECTED?

The Company has implemented the technical and organisational security measures to ensure that personal data is processed in a secure manner. The security measures are considered adequate however the need for additional security measures shall be evaluated on an on-going basis based on your requirements.

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